Delegating and Supervising: Five Steps
By Brian Tracy
The ability to delegate is one of the key result areas of management. Fortunately, it is a skill that can be learned with practice. Delegation is an art as well as a science. Effective delegation requires time, thought, and careful consideration. It is something that you must learn to do if you want to leverage yourself to the maximum.
Step One
The first step in delegation is to become perfectly clear about the results that you desire from the job. The greater clarity you have with regard to the results expected, the easier it is for you to select the right person to do the job.
Step Two
The second step is to select a person based on his or her demonstrated ability or success at doing this job. Never delegate an important job to a person who has never done it before. If the successful completion of the task is important to the success of your business, it is essential that you delegate it to someone who you confidently believe can complete the task satisfactorily.
Third, explain to the person exactly what you want done, the results that you expect, the time schedule that you require, and your preferred method of working. The reason that you are in a position to delegate a task is because you have probably already mastered this task. Taking the time to teach and explain the best way to do the task based on your experience is an excellent way to ensure that the task will be done as you wish and on schedule. Step Four
Step four is to set up a schedule for reporting on progress. If it is an important task, set up a deadline for completion that is a day or a week before your actual deadline. Always build some slack into the system. Then, check on the progress of the task regularly, very much like a doctor would check on the condition of a critical care patient. Leave nothing to chance. Step Five
Step five, inspect what you expect. Delegation is not abdication. Just because you have assigned a task to another person does not mean that you are no longer accountable. And the more important the task, the more important it is that you keep on top of it. Action Exercise
What task can you effectively delegate to someone else? Which one of your employees can handle the task efficiently?
The Frog Man Is Back In His Home Town For 1 Night ONLY!
With Less than 1 day to go and 3 seats remaining until Melbourne Mini Eat That Frog event is SOLD OUT.
- Connect with people for WIN/Win networking
- How to overcome procrastination
- How to become more efficient and productive faster
- The importance of setting goals and making a plan
- Overcome obstacles that can derail your success
- High performance time management techniques
- And much, much more..
Greetings again, fellow frog eaters!! You Parodies here…
Well, it’s been a few months between blog updates, so what’s been happening (I hear you ask)??
In my infinite wisdom, I embarked on a 2 month tour of the UK; the two major reasons being 1. To watch the Ashes during daylight hours (let’s not talk about those, shall we); & 2. To catch up with a number of friends all around the UK.
To this end, I managed to succeed in both quests. The highlight of the tour was surely my live performance at the Cavern Club in Liverpool, which is, of course, where the Beatles got their start & met their manager, Brian Epstein. (Exciting for a Beatles’ fan, humdrum for a heathen WHOOPS!! I mean a non-Beatles’ fan…
Anyhoo, I digress slightly. Now back on Terra Firma Australis & over the ensuing jet lag, I am back in the groove. I will be performing at Mark’s upcoming Mini Eat That Frog workshop this Thursday (the 8th) at The London Hotel in Caulfield & have once again got the ball rolling with some other events / entertainment companies, so LOOK OUT!!
Another thing that I managed to do while in Blighty (England, for those of you who just said "What the??") was to write some new parodies for my upcoming 3rd album. So I now have 5 parodies written for that & will also soon be doing a video clip for my ever popular song "Thunder Thighs", which is the first track on my first album.
And that’s about it!! Hope all is well in the frog devouring community & I look forward to catching up with as many of you as possible at upcoming Eat That Frog workshops.
Cheers,
You.
How to Get More Time in Your Life
Imagine having more free time every day to do the things you really want to do in your life.
If this sounds like you – RIGHT NOW is the time to do something about it.
- Stop procrastination by eliminating low-value, no-value activities
- Overcome obstacles that can derail your path to success
- Achieve Your Goals in the 5 Key Areas of Your Life
- Apply the ABCDE method to prioritise your highest value tasks.
Persist Until You Succeed.
By Brian Tracy
The most important single quality of success is self-discipline. Self-discipline is having the ability within yourself, based on your strength of character and willpower, to do what you should do when you should do it, whether you feel like it or not. Character is the ability to follow through on a resolution after the enthusiasm with which the resolution was made has passed.
Persistence is Self-Discipline in Action
Perhaps the greatest display of self-discipline is persisting when the going gets tough. Persistence is self-discipline in action. Persistence is the great measure of individual human character. Your persistence is, in fact, the true measure of your belief in yourself and your ability to succeed. Each time that you persist in the face of adversity and disappointment, you build the habit of persistence. You build pride, power, and self-esteem in your character and your personality. You become stronger and more resolute. By persisting, you become more self-disciplined. You develop within yourself the iron quality of success, the one quality that will carry you forward and over any obstacle that life can throw in your path.
Get Going and Keep Going
Orison Swett Marden wrote in his book, “There are two essential requirements for success. The first is ‘go-at-it-iveness’ and the second is ‘stick-to-it-iveness’” Referring to the quality of persistence he wrote, “There is no failure for the man who realizes his power, who never knows when he is beaten; there is no failure for the determined endeavor, the conquerable will. There is no failure for the man who gets up every time he falls, who rebounds like a rubber ball, who persists when everyone else gives up, who pushes on when everyone else turns back.”
Perhaps your greatest asset is simply your ability to stay at a task longer than anyone else. B.C. Forbes, who founded Forbes magazine and built it into a major publication during the darkest days of the Depression, wrote, “History has demonstrated that the most notable winners usually encountered heartbreaking obstacles before they triumphed. They won because they refused to become discouraged by their defeat.”
Adversity is What Tests UsThroughout history, great thinkers have reflected on this paradox and have concluded that adversity is the test that you must pass on the path to accomplishing anything worthwhile. Herodotus, the Greek philosopher, said, “Adversity has the effect of drawing out strength and qualities of a man that would have lain dormant in its absence.” The very best qualities of strength, courage, character, and persistence are brought out in you when you face your greatest challenges and when you respond to them positively and constructively.
Action ExerciseYour greatest successes almost invariably come one step beyond your greatest failures, when everything inside you says quit. Think of failures in terms of how you can make them successes.
The Millionaires Program.
By Brian Tracy
Your most valuable asset is your mind. It is your ability to think, to question, to analyze and then to decide and take action. Each lesson will give key ideas and exercises that will help you to make better decisions and get better results. Your job is to take action on these decisions once you have made them.
Getting Into The Game
Let’s begin with the basics. Whether you are already operating a business, or you have just decided to start a new business, you must continually evaluate your current situation. Even if you are currently selling a product or service, you must recognize and accept that 80% or more of your products or services will be new or different in five years. As an exercise, imagine that you were starting over today. Is there anything that you are doing that, knowing what you now know, you wouldn’t get into again today? Imagine that you have no limitations of time, money, experience or resources. If you could do or be anything in your business life, what would you choose?
Start With Yourself
Begin with your own talents, your own abilities, your experience, knowledge, interest, background, education and so on. Look carefully at your current work, your current business, your current position, or your current product or service. Look within your own life and work, under your own feet, for your own "acres of diamonds." What qualities do you have that account for your greatest success in life so far? What personal skills and abilities have gotten you to where you are today? How could you apply those same skills and abilities to starting and building a new business?
Many fortunes begin when an individual sees a customer need that is not being satisfied and which their current company has no interest or desire in satisfying. Sometimes this idea comes as the result of customer inquiries or complaints. Often, the individual decides that he will start a new business, sometimes on the side, to give these customers what they are asking for. Sometimes there is a great business opportunity staring you in the face, right where you are today. What could it be? What Can You Improve Upon?
Look for something that is an improvement on an existing product or service rather than something brand new. Look for something that is cheaper or of better quality. Look for something that has additional features or functions that current products don’t offer. Look for something that is better in some way in comparison to something that people are already buying and using. Improving an existing successful product or service is the fastest and surest way to build a successful business. An idea only needs to be 10% newer and better to capture substantial market share. What Can You Get Excited About?
Look for a product or service about which you can really become enthusiastic. Sometimes people become wealthy by translating or transforming their hobbies into a business. You will always be most successful doing something or marketing something that you really love and care about. Every product or service, and business, must have a champion. Action Exercise
Make a list of your passions in life, then go down that list and look for something you may be able to turn into a profitable business.
Single Handle Every Task
By: Brian Tracy
Eat that frog! Every bit of planning, prioritizing and organizing comes down to this simple concept.
Your ability to select your most important task, to begin it and then to concentrate on it single mindedly until it is complete is the key to high levels of performance and personal productivity.
The Requirement for Every Great Achievement
Every great achievement of mankind has been preceded by a long period of hard, concentrated work until the job was done. Single handling requires that once you begin, you keep working at the task, without diversion or distraction, until the job is 100% complete. You keep urging yourself onward by repeating the words "Back to work!" over and over whenever you are tempted to stop or do something else.
Reduce Your Time By 50%
By concentrating single mindedly on your most important task, you can reduce the time required to complete it by 50% or more.
It has been estimated that the tendency to start and stop a task, to pick it up, put it down and come back to it can increase the time necessary to complete the task by as much as 500%.
Each time you return to the task, you have to familiarize yourself with where you were when you stopped and what you still have to do. You have to overcome inertia and get yourself going again. You have to develop momentum and get into a productive work rhythm.
But when you prepare thoroughly and then begin, refusing to stop or turn aside until the job is done, you develop energy, enthusiasm and motivation. You get better and better and more productive. You work faster and more effectively. Never Waste Time
The truth is that once you have decided on your number one task, anything else that you do other than that is a relative waste of time. Any other activity is just not as valuable or as important as this job, based on your own priorities. Action Exercises
Eat That Frog! Take action! Resolve today to select the most important task or project that you could complete and then launch into it immediately.
Once you start your most important task, discipline yourself to persevere without diversion or distraction until it is 100% complete. See it as a "test" to determine whether you are the kind of person who can make a decision to complete something and then carry it out. Once you begin, refuse to stop until the job is finished.
Pay Yourself First.
By Brian Tracy
Resolve today that you are going to save an invest at least 10 percent of your income throughout your working life. Take 10 percent of your income off the top of your paycheck each time you receive one and put it into a special account for financial accumulation.
Save Throughout Your Career
The fact is that if you save just $100 a month throughout your working lifetime and you invest money in an average mutual fund that grows at 10 percent per annum, you will be worth more than one million dollars by the time you retire. This means that anyone, even a person earning minimum wage, if he or she starts early enough and saves long enough, can become a millionaire over the course of his or her working lifetime.
Lifelong Habits
Developing the lifelong habit of saving and investing your money is not easy. It requires tremendous determination and willpower. You have to set it as a goal, write it down, make a plan, and work on it all the time. But once this practice locks in and becomes automatic, your financial success is virtually assured.
Practice Frugality
Practice frugality, frugality, frugality in all things. Be very careful with every penny. Question every expenditure. Delay or defer important buying decisions for at least a week, if not a month. The longer you put off making a buying decision, the better your decision will be and the better price you will get at that time.
A major reason that people retire poor is because of impulsive buying. They see something they like they buy it with very little thought. They become victims of what is called "Parkinson’s Law," which says that "expenses rise to meet income." This means that no matter how much you earn, you tend to spend that much and a little bit more besides. You never get ahead and you never get out of debt. Don’t be a Victim
You don’t have to be a victim of Parkinson’s Law. If you cannot save 10 percent of your income, start today by saving 1 percent of your income in a special savings and investment account. Put it away at the beginning of each month, even before you begin paying down your debts. Live on the other 99 percent of your income. As you become comfortable living on 99 percent, raise your savings level to 2 percent of your income, then 3 percent and 4 percent, and so on. Grow Your Savings and Investments
Within one year, you will be saving 10 percent and maybe even 15 or 20 percent of your income and living comfortably off the balance. At the same time, your savings and investment account will start to grow. You will become more careful about your expenditures, and your debts will begin to be paid off. Change Your Financial Outlook in a Year
Within a year or two, your entire financial life will be under your control and you will be on your way to becoming a self-made millionaire. This process has worked for everyone who has ever tried it. Try and see for yourself.
Open a special account for financial accumulation today. Make a deposit in this account, no matter how small. Then, look for every opportunity to add to this account. Begin to study money so that you understand how to make it grow. Read books and magazines by experts on the subject. Never stop saving, learning, and growing until you become financially independent.
Your Self Ideal
By Brian Tracy
The first part of your self-concept is your self-ideal. This is the ideal image or picture you have of yourself, as if you were already the very best person you could possibly be.
Your self-ideal is made up of your wishes, hopes, dreams, goals, and fantasies about your perfect future life, combined with the qualities and virtues that you admire most in yourself and in other people.
Your self-ideal is a composite of the very best person you could imagine yourself being, living the very best life you could possibly live.
Develop Positive Role Models
In one study conducted some years ago, the researchers found many men and women who accomplished great things had–when they were young–been avid readers of the biographies and autobiographies of successful people.
It seems you have a natural tendency to identify with the hero or heroine in any story you read, watch, or hear. When you continuously immerse your mind in the stories of men and women who have accomplished wonderful things with their lives, you unconsciously identify with those characters and actually absorb their values, virtues, and qualities into your own personality.
Your Values Shape Your Personality
The values you choose to live by, and the way you define those values, shape and influence your personality and your achievements as much or more than any other single factor.
When you take the time to think through and develop absolute clarity about the key values and qualities you admire the most and wish the most to incorporate into yourself, you begin to shape and direct your whole personality and determine the results you achieve in the future.
The second part of your self-concept is your self-image. If you see yourself as positive, popular, productive, and successful on the inside, that is exactly how you will act on the outside.
The way you behave on the outside will largely determine the results you get. The results you get will reinforce your self-image, in either a positive or negative way, and will set you up to repeat the same behaviors in the next similar situation.
The Core of Your PersonalityThe third part of your self-concept is your self-esteem. This is the feeling or emotional component of your personality, the "reactor core" of your subconscious mind. Your level of self-esteem determines the vitality and energy of your personality and is the control valve on your performance. Comparing: Your Behaviour with Your Ideal
Your self-esteem is affected by many factors. One of the most important is the distance between your self-image, the way you see yourself in the moment, and your self-ideal, the way you would ideally like to be sometime in the future.
Whenever you feel your current performance and behaviour is consistent with the best person that you can possibly be, your self esteem goes up. You feel happier and more exhilarated. You have more energy and enthusiasm. You are more positive and personable with others.
Action Exercise What are the values, qualities, and attributes of other people that you most admire? What actions could you take to incorporate those values into your personality?The Law of Priorities…
By: Brian Tracy
The very worst use of your time is to do well what need not be done at all. The Pareto Principle says that 20% of your activities will account for 80% of the value of your activities. This means that, if you have a list of ten items to accomplish, two of those items will be worth more than the other eight items altogether.
To achieve great things, you must always be concentrating on the small number of activities that contribute the greatest value to your life and your work.
Determine the Consequences
The value of anything in your order of priorities can be measured by assessing the potential consequences of doing it or not doing it. Something that is important has significant consequences to your life and your career. Something that is unimportant has few or no consequences of significance to your life or career. The mark of the superior thinker is your ability to consider possible consequences before you begin.
Continually ask yourself, "What is the most valuable use of my time, right now?" And whatever it is, work on that. Your ability to discipline yourself to work on those few tasks that can make the greatest difference in your life is the key quality that makes everything else possible for you. Action Exercises
Here is how you can apply this law immediately:
First, make a list of everything that you do as a part of your job. Now, analyze the list and select the three to five things that are more important than everything else put together.
Second, imagine that you are going to receive a $100,000 bonus at the end of the month if you can work on your highest priority items every minute of the day. How would that change your behavior? What would you do differently?
